Postponing your wedding is probably one of the most frustrating and disappointing decisions you never imagined you would have to make. And it’s unfortunate how many couples in 2020 are having to make this decision. As an engaged wedding planner myself, I am able to sympathize with those couples, as I have had to postpone my own wedding in June. Since I was supposed to be getting married in the Florida Keys, the number one thing I was most concerned about were hurricanes, not a world-wide pandemic. If someone had told me back in March that my own wedding would be affected by COVID-19, I would have never believed them.
Everyday we receive new news about COVID-19 and it’s hard to say when this will be over and when life can finally go back to normal. All we can do right now is stay home, continue to social distance, and really just hope for the best. Deciding to postpone your wedding is not an easy one and I understand with wanting to hold out for as long as possible before you make your decision. But in saying that, I recommend that all couples deciding to postpone their wedding, make this decision at least 2 months in advance. In my case, our original wedding date was scheduled for June 20th and my fiancé and I decided that we’d wait until after Easter to make our final decision, giving us a little over two months to reschedule everything.
Rescheduling a wedding is not an easy task and it can become overwhelming. As I’ve just postponed my own wedding, I figured I could help others doing the same by listing out what to do. Before you do anything though, sit down with your partner and figure out when would be a good time to reschedule. below I’ve listed in order the five tasks you need to be doing once you make the decision to postpone your big day.
- Tell Your Planner/ Hire a Planner
If you already have a planner, great! Your planner should be the first person you tell you’re postponing your wedding. Discuss with them their availability during the time you’re thinking of rescheduling. Either you or your planner can contact your venue and vendors about the change of date. If you don’t have a planner, maybe consider getting one. Rescheduling your wedding can be an emotional and stressful process and when considering everything else that’s going on, you’ll appreciate the extra help.
2. Review All Your Contracts
Whether you have a planner or not, the first thing you should do before contacting your venue and vendors is review all your contracts and figure out what are their policies on postponing your event. Also note the due date for any upcoming deposits. You will want to notify the venue and/or vendors about rescheduling your event before those are due. Once you reschedule your event the due dates for your remaining deposits will change.
3. Contact Your Venue
Suggest to your venue the month or date you’re considering changing to and see what they have available. You may have to be flexible when choosing a new date as a lot of couples are in the same position as you are. If there are no weekend dates available, such as Fridays, Saturdays or Sundays, you may have to consider having your wedding on a weeknight such as Mondays or Thursdays. Put a hold on your new date as you will need to see if your vendors are also available.
4. Contact Your Vendors
Once you’ve decided on a new date with your venue, advise your planner first before you contact the rest of your vendor team. If you’re lucky, all your vendors will be available, but if not, ask if they can recommend anyone else or see if your planner also knows of someone. If the majority of your vendors aren’t available on the new date you requested maybe consider looking into another date. Don’t forget to reschedule any fittings you may have as well.
5. Announce the Change of Date
Once you’ve finalized everything with your planner, venue and vendors, make sure that your new date also works well with your bridal party. If everything is good, finalize the date and announce the change to your guests. Your guests will need to be informed well in advance, especially if they are coming from out of town, so they can make all the necessary changes. Papier June has a beautiful downloadable PDF you can email and Jes Married has an editable PDF you can print and mail out to your guests, contact your stationary artist to see if they are also offering a discount on any change the dates and new wedding invitations.
The hardest part about postponing your wedding is accepting the fact that’s it’s not going to happen on the date you originally planned. But just because you’ve had to postpone your wedding doesn’t mean you should forget about your original wedding date all together. Still honour your original date by having a commitment ceremony at home. Create a virtual conference call with your closet family and friends where they can watch you and your partner recite your vows and have a first dance together. Ask your guests to have a glass of champagne on hand for any toasts, and support your local businesses by ordering a beautiful bouquet and a mini wedding cake. No matter what, make the day special, as it will always have a special place in your hearts.
Good luck to all the couples in 2020 that are having to postpone their big day. I hope these five tasks will help keep you organized throughout the rescheduling process and remember to review all the updated clauses in your contracts. your wedding will happen, and it will be better than originally planned, just a little later than expected. Stay safe and continue to have faith, hope and love throughout all of this!